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Position Title: 

Manager of the Building Victorian Community Music Leadership Project (stage 1) (Leadership Project for short)

Position Terms: For self-employed person with ABN: A maximum of 242 hours throughout the duration of the project from 14 January 2019 to 29 November 2019.  Hours will be flexible according to need, with any significantly long periods away to be negotiated; actual hours worked to be invoiced at the end of each month.

Remuneration: $32.42 per hour plus 9.5% superannuation.

Location: The Manager will work from various locations according to need, including: the CMVic Office (Ross House, 247 Flinders Lane, Melbourne 3000).

Reports to: The Leadership Project Steering Group for issues relating to the project (the Manager will be an ex-officio member of the Steering Group); the CMVic Board of Management through the CMVic Coordinator for personnel and employment matters.

About CMVic: Community Music Victoria Inc. (CMVic) is a not-for-profit, membership-based association, which supports, promotes and facilitates music-making among Victorian communities. CMVic believes that everyone has the right and capacity to make music and that our communities are strengthened by this activity. Community Music Victoria has a range of services including training, networking, advice and counselling, advocacy and resource development. The core activities of staff and Board of CMVic are:

  • Setting vision and strategy 
  • Sustaining values whilst broadening participation 
  • Team building and management of contractors
  • Financial planning, fundraising and risk management
  • Community and public relationships and visibility
  • Program and service delivery
  • Evaluation
  • Developing volunteering and organisational structure
  • Policy development

About the Leadership Project Manager Role

The Leadership Project Manager will be responsible for coordinating all aspects of the project, completion of project deliverables according to the project timeline, maintaining good relations with all project partners and stakeholders, and acquittal of the project when it ends in November 2019. The Manager will be supported in these responsibilities by members of an active and enthusiastic Steering Committee.

The Leadership Project

The project aims to develop a proposal for a large-scale program to increase the number of music leaders in many different settings in Victoria, including necessary training programs, mentoring, and music resources, to be implemented from mid-2020. The project has received a grant of $29,512 from Helen MacPherson Smith Trust.

Key Responsibility Areas
The project manager will:

  • Attend steering group meetings and provide a brief (one or two page) report for each of the meetings (8hours)
  • Coordinate and attend 8 x 4-hour meetings of the core project action group (48 hours)
  • Oversee the conduct and write-up of international research into community music leadership (to be mainly conducted by volunteers) (28 hours)
  • Coordinate the conduct of community consultations in 9 regional Victorian locations (Bendigo, Ballarat, Geelong, Horsham, Warrnambool, Albury, Wangaratta, Traralgon and Bairnsdale) to devise the most effective local means of strengthening the networks of community music groups and leaders. (90 hours)
  • Design, facilitate and write up a half-day meeting of 16 most experienced CMVic music leaders to review existing CMVic music leader programs and draft plans for the future based on their knowledge. (30 hours)
  • Coordinate the evaluation and final report including project proposal for the next stage. (18hours)


  • A work plan and timeline negotiated with the Steering Group and updated monthly.
  • A summary of the international research into community music leadership.
  • A report of the CMVic music leaders' consultation/workshop.
  • A report of regional consultations, including recommendations for future partnerships and for most effective local means of strengthening networks of community music groups and leaders.
  • A brief evaluation of the project - achievements, challenges, ways forward.

Management & Leadership Skills

The Coordinator must demonstrate:

  • Project management, facilitation and presentation skills.
  • Financial management skills.
  • Excellent communication skills and demonstrated success in group work, networking, and building internal and external relationships.
  • The ability to motivate and inspire others, build positive working relationships and effectively consult with key stakeholders.
  • Ability to plan and organise work in the most efficient way to meet deadlines, in accordance with set time-frames and despite conflicting demands.
  • Vision, creative thinking and problem solving
  • Ability to discuss, negotiate and resolve problems and conflicts.

Qualifications and Experience

The Coordinator would ideally demonstrate:

  • Experience in program management
  • Experience with community organisations
  • Experience in community music-making
  • A working knowledge of Victorian community music networks.

Key Selection Criteria

To meet the requirements of this role, the applicant would ideally demonstrate:

  1. Excellent project management skills and experience, particularly those involving a wide diversity of external partners.
  2. Capacity to plan and organise work in the most efficient way to meet deadlines, in accordance with set time-frames and despite conflicting demands.
  3. Problem solving skills, creative thinking, working independently and as part of a team.
  4. Excellent written and verbal communication skills.
  5. The ability to build positive working relationships and effectively consult with key stakeholders.
  6. An understanding of, and a commitment to, Community Music Victoria’s guiding principles relating to community organisations and community music-making. 


In your application, please address the key selection criteria in no more than 3 sides.

Closing date for applications: 12 January 2019.

Please send applications and any questions to the CMVic Coordinator, Oliver Hinton,